How to Write a Resignation Letter
Share
- Address two separate letters to both your immediate supervisor and the manager/director of your department.
- Very plainly open with the purpose of the letter.
- Your next paragraph should briefly explain why you are leaving.
- Thank your employers for the opportunities that they have given you in the next paragraph.
- State the notice that you are giving and your intended leaving date
- Close with “yours sincerely” and then your name.
How to Write a Resignation Letter
Knowing how to write a resignation letter well can save you much awkwardness, help you to stay professional and receive as positive a reference as possible. In general, you want to appear grateful for the opportunity to have worked for this employer and reflect on the positive aspects of your job. This should not be used a platform from which to grind your axe or vent your frustrations! Do not burn bridges!!
Steps
1- Address two separate letters to both your immediate supervisor and the manager/director of your department. The content of each can be identical.
2- Very plainly open with the purpose of the letter i.e. “I am writing to inform you that you wish to resign from my current position”.
3- Your next paragraph should briefly explain why you are leaving. You do not need to tell the entire truth so keep things positive! Should the reason for your departure be for issues with your line manager, they are more than likely already going to be very aware of your ‘real’ reason for leaving. Your resignation letter is a legal document that will be kept on file; anything bad you say about your manager or the people you work with will forever be on their record- they might write you a poor reference in response!
4- Thank your employers for the opportunities that they have given you in the next paragraph. Explain what you have learned in this role and how it has helped to shape your career. Explain that it was a privilege to work for the company.
5- State the notice that you are giving and your intended leaving date (make sure this falls in line with your contract!).
6- Close with “yours sincerely” and then your name.
Tips
Keep it short but sweet
Do not discuss you intentions to leave with your co-workers as this can lead to a very awkward call-up to the manager’s office”
Do not ask for a reference in the resignation letter. You will most likely talk through your resignation post having given them the letter. This would be a more appropriate time to discuss them giving you a reference.
